Parties module

A Party is any person or organization associated with a Vital Records Office, and may be, for example, a:

  • Hospital
  • Clinic
  • Birthing Center
  • Marriage celebrant
  • Funeral director
  • Doctor

A record is created in the Parties module for each party, recording personal, contact, address and role details.

As a Party may be connected with many events, it is possible that a single Party record is linked (attached) to many records in multiple modules. Linking records in this manner saves time and effort as information about a Party need only be entered once in Vitalware and if any details change, only one record - the Parties record - needs to be updated.

Note: As every institution is able to customize Vitalware to suit its requirements, there are many different versions of Vitalware. Even where institutions have the same modules, the tabs included in each instance of the module may be different; and even where institutions have tabs with the same name, the fields on those tabs may be different. For that reason this section only provides a general description of modules, tabs and fields.

Tab Description

Person

 

Holds personal details, including:

  • Name
  • Gender
  • Language

Organization

Details about an organization, including its structure and other names.

Address

Address of the person and / or organization.

Roles

Lists roles that the person / organization plays and areas of speciality.

Associations

Lists people, groups, organization, etc. associated with the this Parties record.

Biography

Holds a person's biographical details, including:

  • Dates of birth and death
  • Heritage

Synonymy

Links to other Parties records that are synonymous with this Parties record.

Communications

See Communications tab for details.

Notes

See Notes tab for details.

Multimedia

See Multimedia tab for details.

Security

See Security tab for details.

Audit

See Audit tab for details.

Admin

See Admin tab for details.

To create a new Party:

  1. Add a New record in the Parties module.
  2. Select a Party Type from the Party Type: (Party Details) drop list.

    The tab display will change according to the Party Type selected.

  3. Complete the fields in the module with all known data.
    If you are unsure of a value to add to a field, use the Lookup ListClosedAlso known as a Pick List or Authority List, a Lookup List is a list of the values that have either been used or are suggested for use in a field. Rather than keying a value into the field, it is possible to pick a value from the Lookup List; the selected value will populate the field. Lookup List (F12) to view a list of available values.
  4. Save the record.